Archivistic management of documents: the case of the editor of UFSC

Abstract

This article deals with the implementation of the archival document management process at the Editora Federal University of Santa Catarina. Describes the practical application of document management steps in a case study. It presents as methodological procedures the exploratory and descriptive research, applied research with elements of case study and bibliographical and documentary research. It adopts the archival methodology in the implementation of the document management process and relies on the archival functions of: creation / production, classification, evaluation, description, acquisition, diffusion and preservation, contained in the three basic phases of document management: use and conservation, and the final destination. As a result, the document management processes performed at each stage are described and exemplified. It was concluded that the archival management of documents in a conventional medium was efficient, since it allowed the knowledge about the functions, activities and documents of the Publishing House, allowing the documents that needed to be selected and processed, as well as to proceed with the safe deletion of documents who had fulfilled their term of life. It leaves as a suggestion the continuity of the process, with elaboration of flowcharts of all the activities and the application in the documents in digital medium.